Forms

The links below go to the forms partners in the project is going to fill in and send to HiB after meetings and when working days are going to be reimbursed according to the Consortium Agreement.

Consortium Agreement 10.1.f)      

HiB will refund the costs of other partners according to rules set in   the grant agreement in the following manner:

-          Subcontracting costs will be paid directly to the subcontractor, after delivery of work to HiB and by documentation of hours and expenses used on the commission.

-          Subsistence costs will be disbursed to the hosting partner of each meeting by receipt of form.

-          Travel costs will be refunded by receipt of form from partner institutions.

-         Staff costs will be refunded three months after the project start date and then every six months, only after the budgeted activities have taken place and been reported, deliverables have fully been documented according to HiB, and HiB have consulted the relevant WPL.
-         Other costs will be disbursed by receipt of invoice.

The Form for reimbursement of travel costs include all costs and all means of travel from the point of origin to the point of destination (and vice versa). For each meeting there is estimated a specific amount of reimbursement per partner. This can be found in the application budget.

The Form for reimbursement of subsistence costs

Subsistence costs are calculated on the basis of maximum eligible daily rates by country where the meeting is held.

Grant Agrement II.14.2,2: "The cost of staff assigned to the action, comprising actual salaries plus social security charges and other statutory costs included in the remuneration, provided that this does not exceed the average rates corresponding to the beneficiary's usual policy of remuneration"

 

The Form for reimbursement of staff expenditure    (click on the link to open the form) should be filled in by the project contact from each partner institution and give an overview of participants and work done by the partner institution specified on the different work packages, and staff categories.

Both the reimbursement form for staff costs and the registration of working hours as well as daily salary for each participants should be signed and confirmed by a superior at the institution. When filling in the registration of working hours form please be specific on the work done and when it has been done. This form should be filled in during the process of work.

The Steering Commitee decided in the meeting 8 January 2010 to agree on the amended resourceplan that you will find  here: New amended resourceplan 2010. The amended resource plan gives and overview of the working days each partner institution are expected to invest in the project for each year. Please consult this resourceplan before sending your invoice. The project cannot finance working hours exceeding the plan.

How to calculate daily salary? Please follow the instruction that you can read here

The Form for Minutes report should be used after each meeting both online and fysical meetings. The workpackage leaders have responsibility for giving a report. The report should be sent to project leader who will publish the reports at the website.

General evaluation form for meetings.

The questions in this form will be adjusted in accordance with the purpose of the meetings.